Project Administrator – School of Computer Science – CSD

• Running weekly and monthly reports using Workday reports entered into spreadsheets.
• Monthly review of lab expenditures to check for errors or omissions.
• Assist TEEL lab members with monthly, quarterly, and yearly reports, such as collecting information from multiple sources to enter into reports, editing reports for clarity and accuracy, etc.

• Acting as an intermediary between the Computer Science Department Business Office and the TEEL lab for hiring, onboarding, and offboarding.
• Collect relevant information from team members before hiring, submit information about hire to CSD Business Office, post job descriptions to Handshake, and keep team members up-to-date on the hiring process.
• Assist new team members as they start with the TEEL lab (onboarding).
• Assist team members as they leave the TEEL lab (offboarding).

• Project management/ownership of incoming client requests and getting them done in a timely manner.
• Communicate with new potential clients by receiving requests for adopting Sail() via multiple channels, timely email communication, and scheduling meetings between clients and the TEEL lab team.
• Communicates with current clients by receiving emails or requests regarding setting up new courses, expanding course offerings, professional development, issues with Sail(), etc. Timely email communication with current clients and working with TEEL lab members to provide timely support for those clients.
• Adopt/develop a ticketing process to address partner requests in a timely fashion.
• Participate in collecting any necessary supporting documents, such as letters of support from partners.

• Use university websites for scheduling meetings in the Gates-Hillman building and beyond.
• Use Google Calendar for scheduling meetings within the TEEL lab team and scheduling meetings for the team with external collaborators.
• Use Notion to prepare meeting agendas and then post meeting agendas on Slack ahead of daily lab meetings.
• Attend meetings and take meeting notes in Google docs and/or Notion.
• Act on the outcomes of meetings: create an agenda for the next meeting, send emails, connect with team members, etc.

• Maintains TEEL lab and Sail() Platform websites through regular updates of publications, conferences, new courses, professional development workshops, etc.
• Promotes the TEEL lab by developing promotional updates on lab activities and working with the CMU Communications department to widely distribute those updates.

• Plan, organize, and support events such as workshops, conferences, meetings, etc. at locations on and off campus.
• Provide planning and support for in-person and virtual graduation ceremonies and professional development.
• Coordinates use of various Learning Management Systems (LMSs) such as Canvas, Blackboard, D2L, etc. course systems for faculty upon request, such as tracking what courses are being offered, where they are located, and the number of students enrolled.

• Collecting receipts, grant information, and spending justification from team members.
• Processing expense reports to reimburse team members.
• Management of Purchasing card (P-card) for recurring expenses, such as lunches, lab supplies and equipment, certificate exams, software licenses, etc.
• Arranges travel for domestic and international faculty team trips.

• Bachelor’s Degree
• 1-2 years of project management experience.
• 3-5 years of relevant work experience.
• Excellent analytical, oral/written communication, organization and planning, teamwork, and problem solving and reasoning skills.
• PMP PMI preferred.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

• Successful background check

Pittsburgh, PA

Program, Project and Operations Management

Staff – Fixed Term (Fixed Term)

Full time

Salary