Program Administrator

Job Description

Department: MCC AdministrationSalary/Grade: EXS/7 Target hiring range for this position will be between $64,000-$80,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary:Oversees a major division/department-wide program or project.

Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs. The McCormick Center for Centers (C4C) is an incubator to provide administrative launch support for new Center(s)/Research Center(s) based in McCormick (McC) during their first few years until they are self-sustaining.

The Program Administrator directs the unit to implement the vision, strategy, and operating principles of the C4C to meet the school’s objectives, enable efficient operations and comply with University and Federal policies and procedures. The role displays adaptability as the C4C service model evolves as its multiple McC Centers with different structures and administrative needs also evolve.

Executes daily administrative operations for each center, including planning seminars, symposia, and inaugural events, planning and administering payroll and appointments, marketing, financial oversight and management. The C4C staff also provide administrative support of McC Global Initiatives. This role may supervise one staff memberAdministration Budget & FinancialCommunications Evaluation Events Grants/Contracts Human ResourcesOutreachProgram DevelopmentRecruitmentStudent SupportSpecific Responsibilities:AdministrationDirects and leads development of program/project strategic plan.

Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective. Operationalizes goals & objectives; ensures that resources are created or obtained. Manages customer service; creates associated practices & procedures & metrics to measure success.

Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission. Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.

Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials. Participates in developing IT strategy to meet the mission & needs of program/project. Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.

Budgets & FinancialEnsures that the program/project meets associated revenue & expense goals. Develops and implements ideas for improving business processes, and increasing program/project revenues and margins. Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.

Plans & implements annual budget process. Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting. Approves funds reallocation within budget as necessary & appropriate.

Communication, Outreach & RecruitmentDirects program/project marketing/branding efforts. Identifies and implements short- and long-term strategies and plans to meet program/project goals. Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc.

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