Program Assistant 4

Job Description

Job Summary:Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

Specific Responsibilities:Documents & DatabasesSupport the Graduate Programs department with various reporting, data entry, and other processes. Independently responds to and composes correspondence. Types, copies &/or distributes reports, proposals, presentations, etc. Creates and maintains standard spreadsheets and/or databases.

Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.

Determines format, elements, trends, etc. Runs standard reports. WebsiteMaintains websites and/or blogs.

Creates new web pages and/or updates standard information/data within the application’s content management program. AccountingResolves payment & delivery problems. Creates and maintains financial records.

Prepares forms. Verifies appropriateness and accuracy of charges.

Processes and reconciles expenses, accounting transfers, and/or appropriation changes. Human ResourcesPrepares forms & verifies information. Serves as a Section 2 processor for E-VerificationExplains HR procedures.

CoordinationsManages dept. calendar. Manages and completes registration and travel.

Organizes and coordinates events which may include creating timelines. Collects agenda items and background materials. Schedule rooms.

Coordinates complex itineraries involving domestic and/or international travel, etc. ContactsResponds to inquiries. Provides basic interpretation of policies and procedures.

EWJD3