Program Assistant 4

Job Description

Department: Law Student ServicesSalary/Grade: NEX/12Job Summary:Position is not remote, it must be on campus five days a week. This position provides essential administrative and logistical support to multiple departments within Student Services, ensuring efficient operations and successful programming. Core responsibilities include managing databases, budgets, and departmental calendars, as well as overseeing accommodated exam processes in compliance with FERPA.

This role requires maintaining confidentiality, accuracy, and strong organizational skills while working closely with administrators and students. In addition, the position coordinates event logistics such as room reservations, scheduling, catering arrangements, setup and breakdown, and communication tasks like drafting announcements and letters. Support extends to initiatives led by the Directors of Academic Success and Student Wellness and Community Engagement, as well as the International Programs department assisting with Global Village, Global Conversations, and summer Legal English and Foundations (LEAF) Program. This multifaceted role demands adaptability, attention to detail, and the ability to manage diverse tasks across academic and student-focused activitiesSpecific Responsibilities:Documents & DatabasesBased on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.

Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor’s information objectives.

WebsiteOversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective. Organizes information in ways that promotes & encourages use of site. Gathers information regarding programs, events, etc.

Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website. AccountingAdministers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.

Processes accounting transfers, appropriation & funding changes, deposits, & payroll. Completes journal entries.

Creates & monitors budget statements. Verifies that charges are accurate & posted to the appropriate account. Reconciles accounts.

Resolves discrepancies &/or outstanding encumbrances. Assists in balancing accounts at close of fiscal year. Assists in preparation of annual budget.

Administer budgets &/or accounting balances for multiple awards. Human ResourcesCoordinates administration of all HR actions from hiring to termination. Supports staff &/or academic searches.

Recommends & implements changes to administration of HR policy & procedures for unit/dept. CoordinationManages supervisor’s &/or dept calendar. Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc.

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