Senior Academic Program Coordinator, Texas Robotics

Job Posting Title:

Senior Academic Program Coordinator, Texas Robotics

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 01, 2024

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position will be reporting to the Managing Director of Texas Robotics.

Texas Robotics Details:

The University of Texas at Austin is seeking an organized and driven Academic Program Coordinator for Texas Robotics. Texas Robotics as an interdisciplinary consortium of 16 core robotics faculty from the Departments of Computer Science, Mechanical Engineering, Electrical & Computer Engineering, and Aerospace Engineering & Engineering Mechanics. Our research scope is broad, ranging across many different areas such as surgical robotics, personal assistance robotics, automated driving, long-term autonomy, and nuclear robotics. Texas Robotics just launched its first undergraduate program, a Minor in Robotics, in Fall 2023 and is continuing to build out its undergraduate program and robotics community. Texas Robotics also houses an interdisciplinary graduate student portfolio program and plans to expand its educational offerings in tandem with faculty and student growth.

Purpose

Coordinates the academic functions of the undergraduate and graduate programs in Texas Robotics by implementing, managing, and updating procedures and processes.

Responsibilities

• Coordinate all aspects of the graduate portfolio program including admissions, graduate portfolio seminar, registrar communications, and updating course curriculum in conjunction with the faculty
• Serve as a secondary advisor and main point of contact for robotics students. Connect students with research, graduate school, and industry opportunities. Manage current and prospective student inquiries regarding robotics courses and programs. Develop and maintain a tracking system to assess and evaluate student retention, grade point averages, and academic outcomes, including post-graduation plans
• Work closely with the Texas Robotics Managing Director and Texas Robotics Faculty to continue the development of the undergraduate robotics program including the minor admissions, overseeing the seat management system, and enrollment for all Robotics (RBT) courses
• Responsible for coordinating and enacting curriculum and catalog changes with the director and relevant faculty. Communicate all Robotics curriculum changes to staff, advisors, and faculty in robotics and each of the 4 affiliated departments (ASE, CS, ECE, & ME). Ensure that course offerings meet corresponding demand and allow students to fulfill degree requirements in an efficient manner
• Be familiar with and communicate institution, college, and department-level policies and procedures in an empathic and respectful manner
• Manage communications with students through our listservs, Canvas, organize a student resume book each semester, and communicate larger marketing needs and timelines with the communications and marketing coordinator. Serve as a liaison between Texas Robotics, Texas Robotics Alumni, and robotics organizations and coordinate funding/benefits (including but not limited to ÉCLAIR , RAS, TAR, and TRGS)
• Help with event operations on the day of large events and robotics tours
• Other duties as assigned

Required Qualifications

Bachelor’s Degree. Five years of experience working with students in an administrative or advising capacity. Excellent verbal and written communication skills. Ability to think strategically and creatively and work independently as well as on a team. Be flexible and adaptable as Texas Robotics is a growing organization. Exceptional customer service and written communication skills. Strong accuracy and attention to detail. Proficiency in Microsoft Office programs, Outlook/Google mail, and calendars.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s Degree in Higher Education/Student Affairs, Counseling, Education, or a related field. At least three years of experience coordinating academic programs and advising students. Experience with UT-Austin information systems (e.g., Advisor’s Toolkit, UT Box, Mainframe, Qualtrics, Zoom).

Salary Range

$65,000 + depending on qualifications

Working Conditions

• Standard office environment
• Occasionally work outside of usual hours as needed

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.