Senior Data Manager, Patent Paralegal

Job Family:

Legal Support & Operations (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

We are seeking a Senior Data Manager, Patent Paralegal to support the National Institutes of Health (NIH). This is a full-time Guidehouse position, with the option for remote work.

What You Will Do:

• Work with the Annuity Management System (AMS) to create new user accounts, create and send out quarterly reminder reports to ICs for decisions due in next the year cycle, and perform general account maintenance.
• Record Drop Decisions in the system of record, and process Drop Reports and Patent Prosecution Change Reports.
• Work with the InstructCPI annuities system to create new user accounts, respond to data inquiry questions, and perform general account maintenance.
• Administer Annuities Invoice Processing including:
  • Download of quarterly invoices (Quarterly Invoices, Settlement Invoices and No Pay (NP) invoices).
  • Review of cumulative detailed report containing the listing of invoices to be paid, CAN, info, contract justification, and other data needed for each invoice.
  • Prepare batches of invoices for payment and send to authority of record for processing.
• Assist the Annuities Administrator with the following tasks:
  • Manual processing of auto notifications for patents.
  • Monthly data inquiry emails.
  • Response to urgent data inquiry requests.
  • Upload of Pay instructions from ICs to CPI database.
  • Upload of CPI’s quarterly payment data to system of record.
  • Add annuity related details (law firm-provided documents, bibliographic and comments) to the system of record and provide list of law firm documents and system of record reminders for upcoming annuities.
• Support patent- and annuity-related data entry and data quality projects and make appropriate entries in the system of record.
• Train and learn to perform duties in NIH Technology Transfer Systems (NIH TechTracS and ETT).
• Attend weekly and/or monthly meetings with the Program Leader to identify any issues. Specific weekly/monthly meetings may include: a status report on progress of work performed under this task order; suggestions for performance or work process improvement; direction of ongoing activities
• identification/resolution of problems or complaints; anticipated contractor absences; file checks; discussion of other records or management issues; and report of all activities performed during the previous month. Attend ad hoc meetings as directed by the Program Lead.

What You Will Need:

• A Bachelor’s degree and minimum of FOUR (4) years of experience or EIGHT (8) years of experience as a paralegal, or in the legal field in lieu of Bachelor’s degree and experience.
• Ability to support senior-level staff and clearly relay concepts and information.
• Must possess advanced computer skills, which include Microsoft applications. Advance experience with Excel and Adobe Acrobat, preferred.  

What Would Be Nice To Have:

• Degree in paralegal studies, or a paralegal certificate (four (4)-year degree, plus a paralegal certification program)

The annual salary range for this position is $75,800.00-$113,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.